ELECTRONIC RECORD KEEPING AND ADMINISTRATIVE EFFECTIVENESS IN UNIVERSITY OF ILORIN, ILORIN, NIGERIA.

The impact of record keeping particularly through electronic devices for effective administration in an organization cannot be over emphasized. It is against this background that this study examined the influence of electronic record keeping on administrative effectiveness in University of Ilorin, Kwara State. The study was a descriptive study of the survey type and a main hypothesis was formed and tested to guide the study. The population of the study were lecturers and COMSIT staff of University of Ilorin. Simple Random Sampling technique was used to select 306 lecturers and 5 comsit staffs from the University. The data was collected using a researcher made questionnaire titled Electronic Record Keeping and Administrative Effectiveness Questionnaire (ERKAEQ) and the data were analyzed using frequency, percentage and Chi square. Findings revealed that there was a significant influence of electronic record keeping on administrative effectiveness in University of Ilorin. In addition, the study also revealed that the challenges facing the use of electronic record keeping were lack of skilled personnels, shortage of electricity, cybercrime, limited budget for the maintenance of electronic record keeping facilities etc. Furthermore, the study revealed that electronic record keeping facilities were available and put to great use in University of Ilorin. Based on these findings, the study concluded that there was a significant influence of electronic record keeping on administrative effectiveness. The study concluded that electronic record keeping facilities were available and effectively utilized for administrative effectiveness. In line with these findings, this study recommended among others that Government through the National Universities’ Commission should endeavor to provide Compact disk and other electronic record keeping facilities that would aid administrative effectiveness in Universities. Universities’ staff should be further encouraged to put electronic record keeping facilities to great use. Also National Universities’ Commission or University management should ensure staff are trained and retrained especially on ICT application and records management, in order to operate in a digital environment. Electronic record keeping should be further encouraged and sensitized so that more level of administrative effectiveness and efficiency can be achieved