DESIGN AND IMPLEMENTATION OF AN E-PASS SYSTEM FOR EDO STATE UNIVERSITY IYAMHO

The management of student movement in academic institutions is a critical component of campus safety and administrative accountability. Traditionally, the exeat system used to track student exits and returns has been handled manually, leading to challenges such as poor recordkeeping, delays, lack of transparency, and security risks. This project presents the design and implementation of e-Pass, an automated web-based exeat management system developed for Edo State University Iyamho. The system streamlines the exeat process by allowing students to submit requests online, which are then reviewed and approved by designated hall officers. Upon approval, security personnel validates student’s pass at the point of exit. Developed using PHP, MySQL, HTML, CSS, and JavaScript, the system supports role-based access, real-time notifications, and activity logging. The e-Pass system enhances efficiency, promotes accountability, reduces paperwork, and improves student safety through secure, digital tracking of movements. Extensive testing, including unit and user acceptance testing, confirms the reliability and effectiveness of the system. This project demonstrates how digital transformation can address institutional challenges through intelligent, user-centered solutions.